Privacy Policy

This privacy policy ("Policy") describes how docology, LLC ("docology," "we," "us," or "our") collects, uses, and shares information when you visit our website at https://docologyhealth.ai/ or otherwise interact with us, including through demo requests, contact forms, and marketing communications (collectively, the "Site").

This Policy applies only to our public-facing website. It does not apply to protected health information (PHI) or other data processed on behalf of our healthcare partners and clients, which is governed by separate agreements, including Business Associate Agreements (BAAs) where applicable.

If you do not agree with this Policy, please do not use the Site. Questions can be directed to Info@docologyhealth.ai.

Summary of Key Points

• What we collect: Contact details you provide (name, email, phone, job title, organization) and standard technical/usage data collected automatically when you visit the Site.
• Sensitive information: We do not knowingly collect health information or other sensitive personal information through the Site.
• Third parties: We do not sell your personal information. We share it only with service providers who help us run the Site and our business, or as required by law.
• Your rights: Depending on where you live, you may have rights to access, correct, or delete your information, and to opt out of certain processing. See Section 8 below.

Table of Contents

1. Information We Collect
2. How We Use Your Information
3. When and With Whom We Share Information
4. Cookies and Tracking Technologies
5. How Long We Keep Your Information
6. How We Protect Your Information
7. Children's Privacy
8. Your Privacy Rights
9. Do-Not-Track Signals
10. U.S. State Privacy Rights
11. Changes to This Policy
12. Contact Us

1. Information We Collect

Information you provide to us. When you request a demo, fill out a contact form, subscribe to our newsletter, or otherwise reach out, we may collect:

• Name
• Email address
• Phone number
• Job title and employer/organization
• Any other information you choose to include in a message to us

Information collected automatically. When you visit the Site, we automatically collect certain technical information, including IP address, browser type and settings, device information, operating system, referring URLs, and general information about how you interact with the Site (pages viewed, time on page, and similar usage data). This information does not directly identify you and is used primarily for security, site performance, and internal analytics.

We do not knowingly collect Social Security numbers, financial account details, or health information through the Site. If you are a patient of one of our healthcare partners, any health information you share is handled under the terms of docology's agreements with that partner, not this Policy.

Please do not submit patient information or protected health information (PHI) through the Site. The Site's contact forms and demo requests are not a secure channel for PHI. If PHI is inadvertently submitted to us through the Site, we will take reasonable steps to handle and dispose of it appropriately, but the Site itself is not designed or intended to receive it.

2. How We Use Your Information

We use the information we collect to:

• Respond to inquiries and demo requests
• Communicate with you about docology's products and services
• Improve and maintain the Site
• Detect, prevent, and address security or fraud concerns
• Comply with legal obligations

We do not use your information for automated decision-making that produces legal or similarly significant effects.

3. When and With Whom We Share Information

We do not sell your personal information. We may share it:

• With service providers who perform functions on our behalf, such as email delivery, hosting, CRM, and analytics — under contracts that limit their use of your data to the services they provide us.
• In connection with a business transaction, such as a merger, financing, acquisition, or sale of assets.
• When required by law, such as in response to a subpoena, court order, or other legal process, or to protect the rights, property, or safety of docology, our users, or others.

4. Cookies and Tracking Technologies

We use cookies and similar technologies to operate the Site, remember your preferences, and understand how visitors use the Site, including through tools like Google Analytics. You can control cookies through your browser settings; disabling cookies may affect how parts of the Site function.

To opt out of Google Analytics, visit https://tools.google.com/dlpage/gaoptout.

5. How Long We Keep Your Information

We retain personal information only as long as necessary to fulfill the purposes described in this Policy, or as required by law. When we no longer have a legitimate business need to retain it, we securely delete or anonymize it.

6. How We Protect Your Information

We maintain reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, use, or disclosure. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

7. Children's Privacy

The Site is not directed to, and we do not knowingly collect personal information from, children under 18. If we learn we have inadvertently collected information from a child under 18, we will delete it. If you believe a child has provided us with personal information, contact us at Info@docologyhealth.ai.

8. Your Privacy Rights

Depending on your state or country of residence, you may have the right to:

• Know what personal information we hold about you
• Access or obtain a copy of your personal information
• Correct inaccurate information
• Request deletion of your personal information
• Opt out of the sale or sharing of personal information, or targeted advertising (we do not currently engage in either)
• Not be discriminated against for exercising these rights

To exercise any of these rights, contact us at Info@docologyhealth.ai. We will verify your identity before responding and may need additional information to do so. If you are not satisfied with our response, you may have the right to appeal or to contact your state attorney general.

Marketing communications. You can opt out of marketing and promotional emails at any time by clicking the unsubscribe link included in those emails, or by contacting us at Info@docologyhealth.ai. We may still send you non-marketing, service-related communications, such as responses to your inquiries.

9. Do-Not-Track Signals

Because there is no common industry standard for recognizing browser Do-Not-Track ("DNT") signals, we do not currently respond to them.

10. U.S. State Privacy Rights

If you are a resident of a state with a comprehensive privacy law (such as California, Colorado, Connecticut, or others), you may have additional rights described in Section 8 above. We have not sold or shared personal information for cross-context behavioral advertising in the preceding twelve months.

California Shine the Light. California residents may request, once per year and free of charge, information about categories of personal information we've disclosed to third parties for direct marketing purposes. To make such a request, contact us using the details in Section 12.

Nevada residents. Nevada law permits Nevada residents to submit a verified request directing us not to sell certain covered information, as defined under Nevada law. We do not currently sell such information, but Nevada residents who wish to submit this request can do so by contacting us at Info@docologyhealth.ai with "Nevada Data Subject Request" in the subject line.

11. Changes to This Policy

We may update this Policy from time to time. Material changes will be reflected by an updated "Last Updated" date at the top of this page. We encourage you to review this Policy periodically.

12. Contact Us

If you have questions about this Policy or how we handle your information, contact us at:

docology, LLC
4601 Catalyst Court, Suite 2050
Omaha, NE 68130
Info@docologyhealth.ai